Wedding Venue Contracts May Be Confusing. Feel Free to Look a Portion of Ours Before You Book! Any Questions? Don’t Be Afraid to Reach Out Today!
This is a summary of our current wedding venue contract. Some sections are not available to keep the online version more consice and web-friendly. To view the entire contract contact us.
Ready to book? Contact us at [email protected] and we will get a digital wedding venue contract over to you to fill out.
VENUE AGREEMENT
Forget Me Knot Ventures, LLC d/b/a Forget Me Knot Venue – Wedding Venue Contract
This Agreement is between [First Client Full Name] and Forget Me Knot Ventures, LLC d/b/a Forget Me Knot Venue (“Venue”) (collectively the “Parties”), for the purpose of Clients securing a venue location to host their event. This Agreement shall become effective upon the date of both Parties’ signatures below.
TERMS AND CONDITIONS
Scope of Services and Venue Rental
Company shall provide Clients with the following: Use of indoor and outdoor space, 20 round tables, 160 chairs, and table cloths
Venue grants Clients a limited and revocable license to use Venue for event subject to the terms of this Agreement.
Event hours begin on arrival, and time ends at 11:59 PM. At this time, venue will provide services for the dates, locations and continuous hours specified in this Agreement. Furthermore, client may add additional hours at a rate of $200 per hour by agreement prior to the event day. Then, Clients will receive an invoice from Venue to Clients. Venue must receive payment in full before event date.
Fees & Retainer
Clients shall reserve the services by signing and returning this Agreement along with a non-refundable reservation retainer equal to $500. The venue must receive a signature on the agreement and retainer to reserve the venue date. The balance due for services must be paid 30 days prior to the event, or by [insert date 30 days prior]. In the event Clients fail to remit payment, the Venue shall have the right to immediately terminate this Agreement. The venue will have no further obligation and retain any monies already paid as liquidated damages.
The fees in this Agreement are based on Venue’s current pricing at the time of booking.
Wedding Venue Contract: Rented Items
All items used for the event belong to the Venue unless stated otherwise in this Agreement. Clients are responsible for returning all items in the same or similar condition, within 1 day following the event date. In the event that rental items are missing or damaged, Venue reserves the right to invoice clients.
Cancellation by Clients
If for any reason Clients cancel this Agreement, Venue will keep the retainer. Furthermore, clients will not be responsible for any remainder due. Notification of cancellation must be in writing by Clients and sent via email, pursuant to the Notice provision. Confirmation of receipt of notification email by Venue must be obtained. In addition, if Clients cancels within 180 days of the event date, Clients shall pay the full balance due.
Duty of Wedding Venue Contract
Venue will ensure that all venue spaces on event date conform with the specifications in this Agreement. Other than set forth in this Agreement, the property will be provided as-is. Venue staff may enter and exit premises during the course of the event. Furthermore, Venue makes no warranty regarding the suitability of the property for Clients’ intended use.
Forget Me Knot Venue takes no responsibility for personal effects and possessions left on premises during or after any event. Venue maintains a lost and found and will hold recovered items up to 30 days.
Duty of Clients
Clients agree to arrive on the property for the event on time and on the date agreed to. Furthermore, Clients understand and agree that their late arrival prevents that start of the event from occurring. In the event Clients are late, Venue shall not be liable for failure to extend service coverage.
Clients shall leave the property in the same or similar condition as it was previously. Any outside materials brought to the property by Clients must be removed immediately following the event.
Clients will be responsible for any damage to the property resulting from the event.
Wedding Venue Contract Prohibitions
Facility prohibits the following at the property. (i) nails, staples, glues, screws, tacks, or the like on the walls, ceilings, or floors. (ii) holes in the walls, partitions, ceiling, or floors; (iii) painting of any signs, placards, or other advertising, banners, pennants, awnings, or the like; (iv) fireworks or pyrotechnics of any sort; (v) hazardous, poisonous, or flammable materials; (vi) rice, silk flower petals, birdseed, or silly string; (vii) drugs of any kind, including recreational marijuana; and (viii) smoking of any kind, including vaporizers, outside of designated smoking areas.
Sparklers are permissable on the veranda and sidewalks, depending on the conditions. In addition, the venue allows candles inside the Venue in designated locations. Venue does not allow any candles outside or along the walls inside the Venue.
Alcohol Policy
Clients acknowledge responsibility for the proper and lawful consumption of alcoholic beverages at Venue during the eventt. Alcoholic beverages require purchasing and serving by the Clients or through a responsible agent chosen by the Clients.
Clients will exercise due care in serving alcoholic beverages. Furthermore, they will refuse service to any person under the age of 21. Clients will remove alcoholic beverages from anyone believed to be a minor or from any intoxicated person. In addition, Clients will provide alcoholic beverages consumed in accordance with the laws and regulations of the State of Ohio.
“Cash bars” are only permissible when operated by a licensed catering service. The alcoholic beverage service will end no later than 11:30 PM.
Food and Catering Policy
Venue requires that all professional catering be provided by a licensed caterer or foodservice establishment. All caterers working at Forget Me Knot Ventures LLC d/b/a Forget Me Knot Venue require a valid certificate of insurance.
Venue’s kitchenette is a production space and is for use for final food presentation, plating, and bussing only. Venue does not provide dishes, glassware, pots, pans, knives, or utensils. Venue provides the kitchen production space in a clean condition and the space should return to a clean condition immediately following Clients’ event. Caterers must remove all trash, composting and recyclables from the site. Failure to remove or clean will result in additional fees to the caterer.
Noise and Music
Venue’s premises are located near residential units and/or zoned accordingly by Vinton County for noise regulations to apply. If Clients’ event creates a disturbance due to high noise volume, Venue team reserves the right and full authority to ask Clients’, DJ, or live music presenter to turn the entertainment down and/or off.Furthermore, if clients create disturbances, at Venue’s sole discretion, Venue may expel clients from the premises or end the offending noise. In the event of disturbances to the point of expulsion. No portion of the fees Clients provided under this Agreement will return to the client. Clients will also be solely responsible for any fines or fees associated with noise ordinances. All outdoor music must end by 9 PM. Music may continue inside with venue doors closed.
Clients and Third-Party Vendor Responsibilities
Clients shall relieve and hold Venue harmless for any acts, errors, omissions, representations, warranties, breaches or negligence of any such third-party vendor. In the event of any third-party vendor cancellations, it is Clients’ sole responsibility to secure a new vendor.
Exclusivity of Venue
Venue will not allow another event of any kind on the property on the day of Clients reservation. The only exception to this restriction is if the Venue asks for permission and the Clients agree to it.
Posting on Social Media
If Clients or family and friends post on social media, Venue appreciates that they tag “Forget Me Knot Venue”. They can either link to Venue’s Facebook/Instagram page or type in the website address: www.forgetmeknotvenue.com.
Inclement Weather
If inclement weather or other adverse conditions prevent the creation of a successful outdoor ceremony. Clients shall make a final determination to move their ceremony indoors and clients will make final changes to seating arrangements. In the event Clients do not elect to do an indoor ceremony with inclement weather in the forecast. Venue does not guarantee quality of services and will protect its equipment from rain, wind, and snow damage. Venue is not responsible for services it is unable to provide due to weather implications. Clients agree to relieve and hold Venue harmless for any services unperformable due to weather.
Wedding Venue Contract: Use of Venue Images
Venue will request all professional photographs from the company hired by Client. In addition, venue reserves the right to use any professional photographs of the venue and venue grounds for promotional purposes.
Model Release
This Agreement serves as a model release giving Venue the irrevocable right to use photographs of the Client, Clients’ agents, and guests taken by Venue on a smart phone for marketing, advertising, trade, promotion, exhibition, or any other lawful purposes.
Safe Working Environment
Clients understand and agree that Venue maintains a safe work environment at all times. Furthermore, they understand that the venue complies with all health and safety laws, directives and rules and regulations. In the event any of these circumstances arise, Venue reserves the right to end service immediately and/or end the event.
Clients further voluntarily assume all risk of personal injury or death sustained during this event. The clients recognize that by signing this Agreement they are giving up rights to sue for injuries, damages or losses.
Clients also understand that this release is binding on their themselves. The clients agree not to participate in the event unless they are physically and medically able. Clients also affirm that they have adequate medical or health insurance to cover any medical assistance they may require.
Clients affirm that they are responsible for costs with medical treatment, vehicular damage, clothing damage, equipment damage, or property damage. The clients agrees to indemnify Venue against any and all liability related to Clients’ attire.
Third-Party Vendor Release of Liability
Venue assumes no responsibility for and shall not be liable for any refund, personal injury, property damage, or other loss, accident, delay, inconvenience, or irregularity which may be caused by: (1) any defaults, wrongful or negligent acts, or omissions of a third-party vendor; (2) any defect in or failure of any vehicle, craft, equipment, or instrumentality owned, operated, or otherwise used or provided by a third-party vendor; or (3) any wrongful or negligent acts or omissions on the part of any other party not under Venue’s control. The clients hereby release and hold Venue harmless from any and all claims arising out of third-party vendor occurrences.
Clients’ Responsibility to Secure Insurance
Venue requires Clients to obtain insurance. Clients shall provide an Event Insurance policy in the amount of $1,000,000.00 listing Forget Me Knot Venue as the holder. In addition, the Event Insurance policy must also contain Alcohol coverage. The minimum limits of the policy should be as follows:
Each Occurrence: $1,000,000.00
Damage to Rented Premises: $100,000.00
Med Exp (any one person): $5,000
Personal and Adv Injury: $1,000,000.00
General Aggregate: $2,000,000.00
Products – Comp/Op Agg: $1,000,000.00
Host Liquor Liability: Yes
Deductible: Your choosing
Communication
Venue’s office hours are 8AM – 4 PM. Venue’s primary source of communication is through its email: [email protected]. Venue will respond to Clients’ emails within those office hours, and no more than 5 days after Clients email Venue.
Confirmation of Day-of Schedule
Clients agree to confirm and Notify Venue of the day-of event schedule 7 days prior to the event. Furthermore, notification of any changes in schedule transpire within 48 hours of event date.
(a) breach or non-fulfillment of any representation, warranty, or covenant under/representation or warranty in this Agreement;
(b) any negligent or omission of Clients or their agents in connection with the performance of its obligations;
(c) any bodily injury, death of any person, or damage to real or tangible personal property caused by the negligent or more culpable acts or omissions of Clients or their agents or
Wedding Venue Contract : Entire Agreement
This is a binding Agreement that incorporates the entire understanding of the Parties, supersedes any other written or oral agreements between the Parties, and any modifications must be in writing, signed by all Parties, and physically attached to the original agreement.
Venue and Jurisdiction
This Agreement shall be governed by and construed in accordance with the laws of the State of Ohio including all matters of construction, validity, performance, and enforcement and without giving effect to the principles of conflict of laws. The Parties agree that any dispute or lawsuit arising out of, or concerning, this Agreement that is not first resolved by arbitration shall be resolved exclusively in a federal or state court of competent jurisdiction located in Vinton County, OH. The Parties assume responsibility for their own collection costs and legal fees incurred should enforcement of this Agreement should it become necessary.
Arbitration
Any and all disputes or disagreements rising between the Parties out of this Agreement upon which an amicable understanding cannot be reached, shall be decided by arbitration in accordance with the procedural rules of the American Arbitration Association. The Parties agree to be bound by the decision of the arbitrator(s). The arbitration proceeding shall take place in Vinton County, OH, unless another location is mutually agreed to by the Parties. The cost and expenses of the arbitrators shall be shared equally by the Parties. Each Party shall be responsible for its own costs and expenses in presenting the dispute for arbitration.
Severability & No Waiver
In the event that any part of this Agreement is found to be invalid or unenforceable, the remainder of this Agreement shall remain valid and enforceable. Any failure by one or both Parties to enforce a provision of this Agreement shall not constitute a waiver of any other portion or provision of this Agreement.
Wedding Venue Contract Transfer
This Agreement cannot be transferred or assigned to any third-party by either the Venue or Clients without written consent of all Parties.
Notice
Parties shall provide effective notice (“Notice”) to each other via email at the date and time which the Notice is sent: Venue’s Email: [email protected]; Clients’ Email: [enter email].
Wedding Venue Contract * Wedding Venue Contract * Wedding Venue Contract * Wedding Venue Contract
